01 Project Synopsis
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BSc Project Report
BSc AI-Based Event Scheduling and Conflict Resolution System Report
Get structured BSc AI-Based Event Scheduling and Conflict Resolution System Report Final Year Project Report and Documentation with project objectives, methodology, system design, diagrams, implementation details, testing and complete project explanations. Suitable as a learning, documentation and project-presentation resource for students working on related final year projects.
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02 Detailed Project Report
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03 Customized Project Report
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Abstract
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Table of Content
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01
Introduction
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02
Problem Statement
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03
Existing System
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04
Proposed System
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05
Objectives
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06
System Architecture
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07
Major Functional Modules
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08
Hardware Requirements
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09
Software Requirements
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10
Future Enhancement
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11
Conclusion
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12
References
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Abstract
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Table of Content
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01
Chapter 1 — Introduction
- 1.1 Background of the Project
- 1.2 Problem Statement
- 1.3 Objectives of the System
- 1.4 Scope of the Project
- 1.5 Existing System Overview
- 1.6 Proposed System Overview
- 1.7 Technologies Used
- 1.8 Overview
- 1.9 Limitations
- 1.10 Advantages
- 1.11 Disadvantages
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02
Chapter 2 — Literature Review / System Study
- 2.1 Introduction
- 2.2 Review of Similar Systems
- 2.3 Comparative Analysis
- 2.4 Software Development Models
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03
Chapter 3 — System Analysis
- 3.1 Introduction
- 3.2 Functional Requirements
- 3.3 Non-Functional Requirements
- 3.4 User Requirements
- 3.5 Feasibility Study
- 3.5.1 Technical Feasibility
- 3.5.2 Economic Feasibility
- 3.5.3 Operational Feasibility
- 3.6 System Architecture
- 3.7 Data Flow Diagram (Level 0)
- 3.8 Data Flow Diagram (Level 1)
- 3.9 Data Flow Diagram (Level 2)
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04
Chapter 4 — System Design
- 4.1 Introduction
- 4.2 Use Case Diagram
- 4.3 Class Diagram
- 4.4 Sequence Diagram
- 4.5 Activity Diagram
- 4.6 ER Diagram
- 4.7 Database Schema
- 4.8 Table Structures
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05
Chapter 5 — System Implementation
- 5.1 Introduction
- 5.2 Development Environment
- 5.3 Tools and Technologies Used
- 5.4 Hardware Requirements
- 5.5 Software Requirements
- 5.6 Module-wise Implementation
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06
Chapter 6 — Testing
- 6.1 Introduction
- 6.2 Testing Strategy
- 6.3 Unit Testing
- 6.4 Integration Testing
- 6.5 System Testing
- 6.6 Test Cases
- 6.7 Bug Reports
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07
Chapter 7 — Results and Discussion
- All screenshots
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08
Chapter 8 — Conclusion and Future Enhancements
- 8.1 Conclusion
- 8.2 Future Enhancements
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09
Chapter 9 — References
Project's Overview
AI Event Scheduling and Conflict Resolution System is a full-stack MERN stack project designed for managing large-scale festivals through intelligent event planning, participant registration, schedule optimization, conflict detection, notifications, feedback, analytics, and reporting. The project, titled Metro Nexus Festival OS, includes separate Admin and User/Participant portals for festival organizers and participants.
The Admin panel allows organizers to manage events, venues, resources, staff, categories, sponsors, registrations, schedules, conflicts, notifications, feedback, reports, and festival settings. It also supports AI-based schedule generation using OpenAI, along with rule-based fallback when the API key is not available. The system can detect conflicts related to event timing, venue availability, resources, staff allocation, and capacity.
The User panel allows participants to browse events, register for events, manage personal schedules, view published festival schedules, receive AI-based recommendations, check overlap warnings, view notifications, and submit feedback. This project is suitable for B.Tech, M.Tech, BCA, MCA, BE, ME, BSc, and MSc students looking for a practical final year project, major project, or minor project with source code, project report, documentation, and setup support.
Login Credentials
Admin Login
| Role | Password | Portal | |
|---|---|---|---|
| Admin | [email protected] |
admin123 |
http://localhost:5173/login |
Participant / User Login
All demo participant accounts use:
user123
| Name | Interests | |
|---|---|---|
| Sarah Chen | [email protected] |
Music, Cultural |
| James Wilson | [email protected] |
Technical, Sports |
| Priya Sharma | [email protected] |
Dance, Food |
| Marcus Lee | [email protected] |
Music, Drama |
| Emma Davis | [email protected] |
Cultural, Food |
| Alex Rivera | [email protected] |
Sports, Technical |
| Nina Patel | [email protected] |
Dance, Music |
Suggested demo login:
[email protected] / user123
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- Secure admin login with JWT authentication in this Final Year Project
- Admin dashboard with festival overview
- View total events, venues, participants, resources, registrations, open conflicts, and upcoming events
- Resource utilization overview with progress bars
- AI schedule summary and conflict alerts
- Event category management
- Add, update, delete, activate, and deactivate event categories
- Brand and sponsor management
- Manage sponsor tiers such as Platinum, Gold, Silver, Bronze, and Partner
- Venue management with location, capacity, facilities, and booking status
- Block or unblock venues for maintenance
- Resource management for sound, lighting, stage, chairs, staff, and related festival resources
- Staff management for managers, coordinators, technicians, security, volunteers, and hosts
- Assign staff members to events
- Event management with category, venue, organizer, date, time, priority, status, cancellation, rescheduling, and featured marking
- Participant registration management
- Approve or reject event registrations
- Remove participants from events
- Export participant list
- AI scheduling module for optimized schedule generation
- Conflict detection for timing, venue, resource, staff, and capacity issues
- Conflict resolution with AI suggestions and manual resolution options
- Schedule management with day-wise, venue-wise, and category-wise views
- Publish, unpublish, sync, edit, and lock final festival schedule
- Notification management with broadcast and targeted notifications
- Feedback management with admin replies
- Reports and analytics for participation, venue utilization, resource utilization, conflicts, registrations, cancelled events, and AI schedule performance
- Excel export support using
xlsx - Festival settings and scheduling rule management
- OpenAI API key configuration
- Admin profile and password management
- Participant registration with interests in this Final Year Project
- User login and logout
- Forgot password support
- Change password from profile
- User dashboard with registration stats, pending approvals, personal plan, notifications, festival dates, live events, and recommendations
- Browse published events
- Search events by title
- Filter events by category, venue, date, and featured status
- Sort events by date, priority, and audience size
- View event details including description, date, time, venue, capacity, organizer, rules, ratings, and sponsor details
- Register for events
- Cancel event registration
- View all registrations with pending, approved, rejected, and cancelled status
- Add events to personal schedule
- Remove events from personal schedule
- Detect overlapping events in personal schedule
- View AI overlap warnings
- View complete published festival schedule
- View day-wise, venue-wise, and category-wise festival schedule
- View today’s events, tomorrow’s events, and currently running events
- View AI-based event recommendations
- Check match scores and recommendation reasons
- Submit event feedback and ratings
- Edit or delete own feedback
- View admin replies on feedback
- View notifications
- Filter read and unread notifications
- Mark notifications as read
- Delete notifications
- Update profile details such as name, phone, and interests
- Full-stack MERN architecture in this Final Year Project
- React 18 frontend with Vite
- Node.js and Express.js backend
- MongoDB database with Mongoose ODM
- RESTful API structure
- JWT-based authentication
- Role-based routing for Admin and User
- bcryptjs password hashing
- Tailwind CSS responsive interface
- Axios API communication
- Multer file upload support for event posters and brand logos
- OpenAI SDK integration for AI scheduling and recommendations
- Rule-based fallback when OpenAI API key is not configured
- Event registration workflow with admin approval
- Personal schedule planner
- Conflict detection for timing, venue, resource, staff, and capacity clashes
- Broadcast and targeted notification system
- Feedback and rating system
- Admin analytics dashboard
- Excel report export
- Seed data for demo admin, users, categories, brands, venues, resources, staff, events, registrations, conflicts, notifications, feedback, schedule, and settings
- Health check API endpoint
- Development and production scripts
Step 1: Open the project folder
cd "AI-Based Dynamic Event Scheduling and Conflict Resolution System for Large-Scale Festivals"
Step 2: Install dependencies
npm install
npm run install:all
Step 3: Create environment file
For Windows:
copy server\.env.example server\.env
For macOS/Linux:
cp server/.env.example server/.env
Step 4: Configure environment variables
PORT=5000
MONGODB_URI=mongodb://127.0.0.1:27017/festival_scheduler
JWT_SECRET=your_super_secret_jwt_key_change_in_production
CLIENT_URL=http://localhost:5173
OPENAI_API_KEY=your_openai_api_key_here
NODE_ENV=development
Note: OpenAI API key is optional. Without the API key, the system uses rule-based scheduling and recommendation fallback.
Step 5: Start MongoDB
Make sure MongoDB is running locally, or use a valid MongoDB Atlas connection string.
Step 6: Seed the database
npm run seed
Step 7: Run frontend and backend together
npm run dev
README Included
Setup Support Available
Admin Login
| Role | Password | Portal | |
|---|---|---|---|
| Admin | [email protected] |
admin123 |
http://localhost:5173/login |
Participant / User Login
All demo participant accounts use:
user123
| Name | Interests | |
|---|---|---|
| Sarah Chen | [email protected] |
Music, Cultural |
| James Wilson | [email protected] |
Technical, Sports |
| Priya Sharma | [email protected] |
Dance, Food |
| Marcus Lee | [email protected] |
Music, Drama |
| Emma Davis | [email protected] |
Cultural, Food |
| Alex Rivera | [email protected] |
Sports, Technical |
| Nina Patel | [email protected] |
Dance, Music |
Suggested demo login:
[email protected] / user123