AI-Based Event Scheduling and Conflict Resolution System with Source Code

• Secure admin login with JWT authentication in this Final Year Project
• Admin dashboard with festival overview
• View total events, venues, participants, resources, registrations, open conflicts, and upcoming events
• Resource utilization overview with progress bars
• AI schedule summary and conflict alerts
• Event category management
• Add, update, delete, activate, and deactivate event categories
• Brand and sponsor management
• Manage sponsor tiers such as Platinum, Gold, Silver, Bronze, and Partner
• Venue management with location, capacity, facilities, and booking status
• Block or unblock venues for maintenance
• Resource management for sound, lighting, stage, chairs, staff, and related festival resources
• Staff management for managers, coordinators, technicians, security, volunteers, and hosts
• Assign staff members to events
• Event management with category, venue, organizer, date, time, priority, status, cancellation, rescheduling, and featured marking
• Participant registration management
• Approve or reject event registrations
• Remove participants from events
• Export participant list
• AI scheduling module for optimized schedule generation
• Conflict detection for timing, venue, resource, staff, and capacity issues
• Conflict resolution with AI suggestions and manual resolution options
• Schedule management with day-wise, venue-wise, and category-wise views
• Publish, unpublish, sync, edit, and lock final festival schedule
• Notification management with broadcast and targeted notifications
• Feedback management with admin replies
• Reports and analytics for participation, venue utilization, resource utilization, conflicts, registrations, cancelled events, and AI schedule performance
• Excel export support using xlsx
• Festival settings and scheduling rule management
• OpenAI API key configuration
• Admin profile and password management

• Participant registration with interests in this Final Year Project
• User login and logout
• Forgot password support
• Change password from profile
• User dashboard with registration stats, pending approvals, personal plan, notifications, festival dates, live events, and recommendations
• Browse published events
• Search events by title
• Filter events by category, venue, date, and featured status
• Sort events by date, priority, and audience size
• View event details including description, date, time, venue, capacity, organizer, rules, ratings, and sponsor details
• Register for events
• Cancel event registration
• View all registrations with pending, approved, rejected, and cancelled status
• Add events to personal schedule
• Remove events from personal schedule
• Detect overlapping events in personal schedule
• View AI overlap warnings
• View complete published festival schedule
• View day-wise, venue-wise, and category-wise festival schedule
• View today’s events, tomorrow’s events, and currently running events
• View AI-based event recommendations
• Check match scores and recommendation reasons
• Submit event feedback and ratings
• Edit or delete own feedback
• View admin replies on feedback
• View notifications
• Filter read and unread notifications
• Mark notifications as read
• Delete notifications
• Update profile details such as name, phone, and interests

• Full-stack MERN architecture in this Final Year Project
• React 18 frontend with Vite
• Node.js and Express.js backend
• MongoDB database with Mongoose ODM
• RESTful API structure
• JWT-based authentication
• Role-based routing for Admin and User
• bcryptjs password hashing
• Tailwind CSS responsive interface
• Axios API communication
• Multer file upload support for event posters and brand logos
• OpenAI SDK integration for AI scheduling and recommendations
• Rule-based fallback when OpenAI API key is not configured
• Event registration workflow with admin approval
• Personal schedule planner
• Conflict detection for timing, venue, resource, staff, and capacity clashes
• Broadcast and targeted notification system
• Feedback and rating system
• Admin analytics dashboard
• Excel report export
• Seed data for demo admin, users, categories, brands, venues, resources, staff, events, registrations, conflicts, notifications, feedback, schedule, and settings
• Health check API endpoint
• Development and production scripts

Step 1: Open the project folder

cd "AI-Based Dynamic Event Scheduling and Conflict Resolution System for Large-Scale Festivals"

Step 2: Install dependencies

npm install
npm run install:all

Step 3: Create environment file

For Windows:

copy server\.env.example server\.env

For macOS/Linux:

cp server/.env.example server/.env

Step 4: Configure environment variables

PORT=5000
MONGODB_URI=mongodb://127.0.0.1:27017/festival_scheduler
JWT_SECRET=your_super_secret_jwt_key_change_in_production
CLIENT_URL=http://localhost:5173
OPENAI_API_KEY=your_openai_api_key_here
NODE_ENV=development

Note: OpenAI API key is optional. Without the API key, the system uses rule-based scheduling and recommendation fallback.

Step 5: Start MongoDB

Make sure MongoDB is running locally, or use a valid MongoDB Atlas connection string.

Step 6: Seed the database

npm run seed

Step 7: Run frontend and backend together

npm run dev

Admin Login

Participant / User Login

All demo participant accounts use:

user123

Suggested demo login:
[email protected] / user123