Inventory Management System Final Year Project

• Secure admin login in this final year project
• Admin dashboard
• JWT-based authentication
• Role-based access control
• Forgot password using Gmail app password
• Change password
• Logout
• Manage brands
• Add brand
• Edit brand
• Delete brand
• View brand list
• Manage categories
• Add category
• Edit category
• Delete category
• View category list
• Manage units
• Add unit
• Edit unit
• Delete unit
• View unit list
• Manage products
• Add product
• Edit product
• Delete product
• View product list
• Track product stock
• Manage suppliers
• Add supplier
• Edit supplier
• Delete supplier
• View supplier records
• Manage staff
• Add staff
• Edit staff
• Delete staff
• Manage staff access where permission-based flow is used
• Manage customers
• Add customer
• Edit customer
• Delete customer
• View customer details
• Manage purchases
• Add purchase records
• View purchase history
• Update purchase details
• Manage sales
• Add sales records
• View sales history
• Update sales details
• Manage stock
• View stock status
• Track available inventory
• Monitor product quantity
• Manage returns
• View return records
• Add return entries
• Update return details
• Manage expenses
• Add expense records
• View expenses
• Update expense details
• View reports
• Generate inventory reports
• View sales reports
• View purchase reports
• View stock reports
• View expense reports
• Manage notifications
• View system notifications
• Manage admin profile
• Update profile details
• Change admin password

• Staff login in this final year project
• Staff dashboard
• Permission-based access
• View assigned inventory modules
• Manage products where permission is allowed
• View product records
• Add or update product information where allowed
• Manage purchases where permission is allowed
• View purchase records
• Add purchase records where allowed
• Manage sales where permission is allowed
• View sales records
• Add sales records where allowed
• View stock information
• Track available product quantity
• Manage customers where permission is allowed
• View customer details
• Add or update customer information where allowed
• Manage returns where permission is allowed
• View return records
• Add return entries where allowed
• View reports
• Access staff profile
• Update profile information
• Change password
• Logout

Supplier Features in this Final Year Project

• Supplier login
• Supplier dashboard
• View supplier-related products
• View orders
• View invoices
• View notifications
• Manage supplier profile
• Update profile details
• Change password
• Logout

Other Features in this Final Year Project

• Full-stack MERN architecture
• React frontend with Vite
• Node.js backend
• Express.js REST API
• MongoDB database
• Mongoose-based database models
• JWT authentication
• bcrypt password hashing
• Gmail App Password support for forgot password
• Role-based access control
• Separate Admin, Staff, and Supplier panels
• Product management
• Brand management
• Category management
• Unit management
• Supplier management
• Staff management
• Customer management
• Purchase management
• Sales management
• Stock tracking
• Return management
• Expense management
• Report generation
• Notification system
• Profile management
• Seed database support
• Demo admin, staff, and supplier accounts
• Local development support
• MongoDB Atlas support
• REST API structure
• Frontend and backend separation

Technology Used in this Final Year Project

Step 1: Install backend dependencies

cd backend
npm install

Step 2: Install frontend dependencies

cd ../frontend
npm install

Step 3: Create backend environment file

Create backend/.env from the example file:

cp backend/.env.example backend/.env

For Windows, you can also create the file manually and add the required values.

Step 4: Configure environment variables

Open backend/.env and update:

PORT=5000
MONGODB_URI=mongodb://localhost:27017/inventory_db
JWT_SECRET=your_super_secret_jwt_key
[email protected]
GMAIL_APP_PASSWORD=your-16-char-app-password
FRONTEND_URL=http://localhost:5173

For the forgot password feature, Gmail App Password is required. Enable 2-Step Verification in Gmail, generate an app password for Mail, and use that 16-character password in GMAIL_APP_PASSWORD.

Step 5: Seed the database

cd backend
npm run seed

The seed command creates demo login accounts and inserts brands, categories, units, products, suppliers, customers, purchases, sales, expenses, and notifications.

Step 6: Run the backend

cd backend
npm run dev

Backend URL:

http://localhost:5000

Step 7: Run the frontend

Open another terminal:

cd frontend
npm run dev

Frontend URL:

http://localhost:5173

Admin Login

Staff Login

Supplier Login