01 Project Synopsis
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Project Report
Real Time Vehicle Breakdown Assistance System Final Year Project Report
Get structured Real Time Vehicle Breakdown Assistance System Final Year Project Report Final Year Project Report and Documentation with project objectives, methodology, system design, diagrams, implementation details, testing and complete project explanations. Suitable as a learning, documentation and project-presentation resource for students working on related final year projects.
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Abstract
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Table of Content
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01
Introduction
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02
Problem Statement
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03
Existing System
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04
Proposed System
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05
Objectives
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06
System Architecture
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07
Major Functional Modules
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08
Hardware Requirements
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09
Software Requirements
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10
Future Enhancement
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11
Conclusion
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12
References
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Abstract
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Table of Content
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01
Chapter 1 — Introduction
- 1.1 Background of the Project
- 1.2 Problem Statement
- 1.3 Objectives of the System
- 1.4 Scope of the Project
- 1.5 Existing System Overview
- 1.6 Proposed System Overview
- 1.7 Technologies Used
- 1.8 Overview
- 1.9 Limitations
- 1.10 Advantages
- 1.11 Disadvantages
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02
Chapter 2 — Literature Review / System Study
- 2.1 Introduction
- 2.2 Review of Similar Systems
- 2.3 Comparative Analysis
- 2.4 Software Development Models
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03
Chapter 3 — System Analysis
- 3.1 Introduction
- 3.2 Functional Requirements
- 3.3 Non-Functional Requirements
- 3.4 User Requirements
- 3.5 Feasibility Study
- 3.5.1 Technical Feasibility
- 3.5.2 Economic Feasibility
- 3.5.3 Operational Feasibility
- 3.6 System Architecture
- 3.7 Data Flow Diagram (Level 0)
- 3.8 Data Flow Diagram (Level 1)
- 3.9 Data Flow Diagram (Level 2)
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04
Chapter 4 — System Design
- 4.1 Introduction
- 4.2 Use Case Diagram
- 4.3 Class Diagram
- 4.4 Sequence Diagram
- 4.5 Activity Diagram
- 4.6 ER Diagram
- 4.7 Database Schema
- 4.8 Table Structures
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05
Chapter 5 — System Implementation
- 5.1 Introduction
- 5.2 Development Environment
- 5.3 Tools and Technologies Used
- 5.4 Hardware Requirements
- 5.5 Software Requirements
- 5.6 Module-wise Implementation
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06
Chapter 6 — Testing
- 6.1 Introduction
- 6.2 Testing Strategy
- 6.3 Unit Testing
- 6.4 Integration Testing
- 6.5 System Testing
- 6.6 Test Cases
- 6.7 Bug Reports
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07
Chapter 7 — Results and Discussion
- All screenshots
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08
Chapter 8 — Conclusion and Future Enhancements
- 8.1 Conclusion
- 8.2 Future Enhancements
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09
Chapter 9 — References
Project's Overview
Real-Time Vehicle Breakdown Assistance Platform (VBAP) is a PHP and MySQL based roadside assistance web application designed to connect vehicle owners with verified mechanics and roadside service providers during vehicle breakdowns. Vehicle owners can raise an SOS request with their breakdown location, browse nearby service providers, assign a provider, track the provider location, approve or reject repair quotations, record payment, receive an invoice, submit ratings, and raise complaints.
The project includes three dedicated role-based portals for Vehicle Owner, Service Provider, and Administrator. It supports vehicle management, SOS breakdown requests, nearby provider discovery using Haversine distance, provider assignment, status tracking, inspection and quotation management, manual payment recording, invoice generation, reviews, complaints, provider verification, reports, and administrative master-data management.
The map functionality uses Leaflet.js with OpenStreetMap, which requires no Google Maps API key. Nearby providers are calculated using Haversine distance, while live tracking is implemented through provider GPS updates and JSON polling approximately every eight seconds.
This project is suitable for B.Tech, M.Tech, BCA, MCA, BE, ME, BSc, and MSc students who need a practical final year project, major project, or minor project based on roadside assistance, vehicle breakdown management, SOS systems, PHP and MySQL development, location-based service discovery, maps, provider tracking, quotation management, billing, and role-based web applications. FileMakr can provide this project with source code, project report, documentation, and setup support.
Login Credentials
All seeded accounts use:
Password: password
Admin
| Role | |
|---|---|
[email protected] |
Platform Administrator |
Demo Vehicle Owners
| Notes | |
|---|---|
[email protected] |
Delhi; completed SOS, invoice and rating |
[email protected] |
Delhi; sample SOS with tracking |
[email protected] |
Mumbai |
[email protected] |
Bengaluru |
[email protected] |
Pune |
[email protected] |
Chennai |
[email protected] |
Inactive account |
Demo Service Providers
| Notes | |
|---|---|
[email protected] |
General Mechanic, Delhi, verified |
[email protected] |
Towing, Delhi, verified |
[email protected] |
Battery Assistance, Delhi, verified |
[email protected] |
Tyre Repair, Mumbai, verified |
[email protected] |
EV Assistance, Bengaluru, verified |
[email protected] |
Fuel Delivery, Delhi, verified |
[email protected] |
Not verified |
The seed includes vehicle-owner and service-provider accounts across multiple Indian cities, with one inactive owner and one pending provider for testing access-control and verification workflows.
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Dashboard & Overview
- View platform KPIs
- View total vehicle owners
- View service providers
- View SOS request counts
- View revenue snapshots
- Access operational modules
- View platform activity
Master Data Management
Admin can manage:
- Vehicle brands
- Vehicle models
- Vehicle types
- Fuel types
- Service categories
- Operating cities
- Service areas
The master-data module provides create, edit, delete, activate, and deactivate functionality for entities used across the system.
Vehicle Owner Management
- List registered vehicle owners
- View owner details
- View registered vehicles
- View owner activity
- Activate user
- Deactivate user
- Delete user where permitted
Service Provider Management
- List service providers
- Create provider from admin panel
- Generate temporary provider account
- Review provider details
- Review provider documents
- Approve provider
- Reject provider
- View providers on map
- Monitor provider verification status
- Manage provider availability
SOS Request Management
- Monitor all SOS requests
- View individual SOS request
- View request status timeline
- Manually assign service provider
- Cancel SOS request
- Monitor active breakdown cases
- View provider assigned to request
- Open operational live map
Live Operations Map
- View active SOS requests
- View providers on map
- Monitor active assistance operations
- Use Leaflet and OpenStreetMap interface
Quotation Management
- View quotations across requests
- View inspection details
- View parts charges
- View labour charges
- View additional charges
- Monitor quotation status
Payment Management
- View all payment records
- View payment method
- View payment reference
- Mark payment Pending
- Mark payment Paid
- Mark payment Failed
- Monitor payment status
Invoice Management
- View generated invoices
- Open invoice snapshot
- Print invoice
- Review completed-service billing
Rating Management
- View customer reviews
- Moderate ratings
- Delete inappropriate reviews
Complaint Management
- View customer complaints
- Respond to complaint
- Set complaint status
- Mark Open
- Mark Under Review
- Mark Resolved
- Mark Rejected
Reports
- SOS reports
- User reports
- Vehicle reports
- Provider reports
- Payment reports
- Complaint reports
- Apply filters
- Print-friendly report output
The Admin Control Center manages dashboard statistics, reports, master data, owners, providers, SOS requests, live map, quotations, payments, invoices, ratings, and complaints.
User Registration and Login
- Vehicle owner self-registration
- User login
- Logout
- Forgot password
- Security-question verification
- Reset password
- Change password
- Inactive account login restriction
Dashboard
- View number of registered vehicles
- View active SOS requests
- View recent SOS requests
- Quick actions
Profile Management
- Update name
- Update mobile number
- Update address
- Upload profile photo
Vehicle Management
- Add vehicle
- Edit vehicle
- Delete vehicle
- View registered vehicles
- Add registration number
- Select vehicle brand
- Select vehicle model
- Select vehicle type
- Select fuel type
- Add vehicle year
- Cascading master-data selection
Raise SOS Breakdown Request
- Create SOS request
- Select vehicle
- Describe breakdown problem
- Pin breakdown location on map
- Add city
- Add service area
- Add landmark
- Upload optional breakdown image
- Generate unique SOS request number
Find Nearby Service Providers
- View eligible nearby providers
- View providers in list
- View providers on map
- Sort providers by distance
- View estimated distance
- View estimated ETA
- Choose service provider
Assign Provider
- Select preferred roadside provider
- Assign provider to SOS
- Change status to
provider_assigned
Live Provider Tracking
- Open live tracking screen
- View breakdown location
- View provider location
- Track provider during active job
- Receive location updates through polling
- View optional straight-line polyline
SOS Detail
- View current request status
- View assigned provider
- View complete status timeline
- View breakdown information
Quotation Approval
- View provider quotation
- View inspection details
- View parts
- View labour
- View additional charges
- View total amount
- Approve quotation
- Reject quotation
Payment
- Select payment method
- Record Cash payment
- Record UPI payment
- Record Card payment
- Enter reference number
- View payment status
Service History
- View previous SOS requests
- View completed services
- View past providers
- View service details
Invoice
- View generated invoice
- Print invoice
- View payment and quotation details
- View invoice for completed paid service
Ratings and Reviews
- Submit 1–5 star rating
- Add text review
- Review completed roadside service
- View previously submitted reviews
Complaints
- Create complaint
- Link complaint to SOS request
- Track complaint through admin workflow
The owner portal includes dashboard, profile, vehicles, SOS creation, provider discovery, assignment, live tracking, quotation approval, payment, history, invoice, ratings, and complaints.
Provider Registration
- Provider self-registration
- Select service category
- Select city
- Select service area
- Add base service charge
- Login after registration
- Verification-aware access
Provider Dashboard
- View assigned job count
- View availability
- Access quick actions
Business Profile
- Update business information
- Update profile details
- Change availability status:
- Available
- Busy
- Offline
Live Location
- Set current GPS coordinates
- Select location using map
- Update location during active job
- Make location available for nearby search
Provider Verification
- Upload ID document
- Upload licence
- Upload GST/document proofs
- Upload PDF or image documents
- Wait for admin verification
Job Inbox
- View assigned SOS requests
- Open job details
- View customer problem
- View breakdown location
- View vehicle information
Accept or Reject Job
- Accept assigned request
- Reject assigned request
- Update assignment status
Job Status Updates
Provider can progress a job through statuses such as:
- Accepted
- On the Way
- Arrived
- Inspection Started
- Quotation Generated
- Quotation Approved
- Repair in Progress
- Completed
Quotation
- Add inspection notes
- Add parts line items
- Add labour charge
- Add additional charges
- Calculate total quotation
- Submit quotation to customer
Complete Service
- Complete roadside job
- Follow payment requirements
- Move service into completed history
Completed Jobs
- View completed SOS requests
- View previous work history
The provider portal includes dashboard, profile, availability, GPS location, document verification, job inbox, accept/reject, status updates, quotation creation, service completion, and history.
SOS Lifecycle
Submitted
↓
Provider Assigned
↓
Accepted
↓
On the Way
↓
Arrived
↓
Inspection Started
↓
Quotation Generated
↓
Quotation Approved
↓
Repair in Progress
↓
Completed
Alternative states include:
- Rejected
- Quotation Rejected
- Cancelled
Every status transition is recorded in sos_request_status_log with timestamp, optional notes, and the user responsible for the change.
Maps and Live Tracking Features
| Feature | Implementation |
|---|---|
| Map Library | Leaflet.js |
| Map Tiles | OpenStreetMap |
| API Key | Not required |
| Breakdown Location | User selects latitude/longitude |
| Provider Location | Provider GPS/map update |
| Nearby Calculation | Haversine formula |
| Provider Sorting | Distance |
| ETA | Distance-based approximation |
| Default ETA Speed | 30 km/h |
| Tracking | JSON polling |
| Polling Interval | Approximately 8 seconds in tracking UI |
| Polyline | Optional straight line between provider and breakdown |
The project uses Leaflet.js + OpenStreetMap, while distance is calculated using Haversine logic and tracking is performed through provider location updates plus JSON polling.
echnology Used
| Layer | Technology |
|---|---|
| Backend | PHP 8.0+ |
| Architecture | Custom PHP MVC |
| Database | MySQL 5.7+ / MariaDB |
| Database Access | PDO Prepared Statements |
| Frontend | HTML5 |
| CSS Framework | Bootstrap 5 |
| Icons | Bootstrap Icons |
| JavaScript | Vanilla JavaScript |
| Maps | Leaflet.js |
| Map Tiles | OpenStreetMap |
| Nearby Search | Haversine Distance |
| Tracking | JSON Polling |
| Authentication | PHP Sessions |
| Roles | User, Provider, Admin |
| File Storage | Local storage/uploads/ |
| Server | Apache / XAMPP / WAMP / Laragon |
Step 1 — Copy Project
For XAMPP:
C:\xampp\htdocs\vbap\
For WAMP:
C:\wamp64\www\vbap\
Step 2 — Start Apache and MySQL
Start:
Apache
MySQL
Step 3 — Configure Database
Open:
config/database.php
Default setup:
Host: localhost
User: root
Password: empty
Database: vbap_db
Step 4 — Import Database
Import:
database/schema.sql
database/seed.sql
CLI alternative:
mysql -u root -p < "database/schema.sql"
mysql -u root -p < "database/seed.sql"
Step 5 — Configure Application URL
For subfolder deployment, edit:
config/config.php
Set:
define('APP_URL', '/vbap/public/');
Step 6 — Check Upload Folder
Make sure this directory is writable:
storage/uploads/
Step 7 — Open Application
| Page | Route |
|---|---|
| Home | index.php?route=home |
| Login | index.php?route=auth/login |
| User Dashboard | index.php?route=user/dashboard |
| Provider Dashboard | index.php?route=provider/dashboard |
| Admin Dashboard | index.php?route=admin/dashboard |
The uploaded documentation provides XAMPP/WAMP installation, database import, public web-root configuration, upload permissions, and application routes.
README Included
Setup Support Available
All seeded accounts use:
Password: password
Admin
| Role | |
|---|---|
[email protected] |
Platform Administrator |
Demo Vehicle Owners
| Notes | |
|---|---|
[email protected] |
Delhi; completed SOS, invoice and rating |
[email protected] |
Delhi; sample SOS with tracking |
[email protected] |
Mumbai |
[email protected] |
Bengaluru |
[email protected] |
Pune |
[email protected] |
Chennai |
[email protected] |
Inactive account |
Demo Service Providers
| Notes | |
|---|---|
[email protected] |
General Mechanic, Delhi, verified |
[email protected] |
Towing, Delhi, verified |
[email protected] |
Battery Assistance, Delhi, verified |
[email protected] |
Tyre Repair, Mumbai, verified |
[email protected] |
EV Assistance, Bengaluru, verified |
[email protected] |
Fuel Delivery, Delhi, verified |
[email protected] |
Not verified |
The seed includes vehicle-owner and service-provider accounts across multiple Indian cities, with one inactive owner and one pending provider for testing access-control and verification workflows.