Employee Record Management System Final Year Project with Source Code

Admin Features in this Final Year Project

• Admin login
• Admin logout
• Admin dashboard
• View total employees
• View total departments
• View total active employees
• View total inactive employees
• View recently added employees
• View recently updated employee records
• Manage departments
• Add department
• View departments
• Edit department details
• Delete department
• Search department
• Check duplicate department before adding
• Manage designations
• Add designation
• View designations
• Edit designation name
• Delete designation
• Add employee
• View employee list
• View employee details
• Update employee record
• Delete employee record
• Search employee
• Filter employee records
• Activate employee account
• Deactivate employee account
• Manage employee salary details
• Upload employee documents
• View employee documents
• Download employee documents
• Delete employee documents
• View employee requests
• Update request status
• Delete resolved requests
• Change admin password
• Update admin profile
• Generate basic employee report
• Secure logout

Admin Dashboard Features in this Final Year Project

The admin dashboard can display:

• Total number of employees
• Total number of departments
• Total active employees
• Total inactive employees
• Recently added employees
• Recently updated employee records

This dashboard helps the admin quickly monitor employee records and organization-level data.

Department Management Features in this Final Year Project

Admin can manage organization departments such as:

• Human Resources
• Finance
• Information Technology
• Marketing
• Sales
• Administration

Department actions:

• Add new department
• View department list
• Edit department
• Delete department
• Search department
• Validate duplicate department names

Designation Management Features

Admin can manage employee designations such as:

• Manager
• Accountant
• Software Developer
• Sales Executive
• Office Assistant
• HR Executive

Designation actions:

• Add designation
• View designations
• Edit designation names
• Delete designations
• Link designation with department where required

Employee Record Management Features in this Final Year Project

Admin can add and maintain employee details such as:

• Employee ID
• Full name
• Father’s name
• Gender
• Date of birth
• Email address
• Mobile number
• Address
• Department
• Designation
• Date of joining
• Salary
• Employment status
• Profile photograph
• Username
• Password

Employee actions:

• Add employee
• View employee list
• View full employee profile
• Edit employee details
• Delete employee record
• Activate employee
• Deactivate employee
• Search employee
• Filter employee records

Search and Filter Features in this Final Year Project

Admin can search employees using:

• Employee ID
• Employee name
• Email address
• Mobile number
• Department
• Designation

Admin can filter employee records by:

• Department
• Designation
• Employment status
• Gender
• Joining date

Salary Management Features

• Add employee salary
• Update salary amount
• View employee salary
• Search salary records
• View salary by employee
• View salary by department

Scope note:
This project maintains only basic salary information. It does not include a complete payroll system.

Employee Document Management Features in this Final Year Project

Admin can upload and manage basic employee documents such as:

• Resume
• Identity proof
• Address proof
• Educational certificate
• Joining letter

Document actions:

• Upload document
• View document name
• Download document
• Delete document
• Store document against employee profile

Employee / User Features in this Final Year Project

• Employee login
• Employee logout
• Employee dashboard
• View personal profile
• View full name
• View employee ID
• View gender
• View date of birth
• View email address
• View mobile number
• View address
• View department
• View designation
• View joining date
• View employment status
• View profile photograph
• Update selected personal details
• Update mobile number
• Update email address
• Update address
• Update profile photograph
• View department information
• View designation information
• View salary information
• View uploaded documents
• Download available documents
• Submit request or feedback
• View request status
• Change password
• Secure logout

Employee Dashboard Features

The employee dashboard can display:

• Employee name
• Employee ID
• Department
• Designation
• Joining date
• Employment status
• Profile photograph

Employee Request / Feedback Features in this Final Year Project

Employees can submit requests or messages to the admin.

Request form fields may include:

• Request subject
• Request description
• Request date
• Request status

Example request types:

• Correction in personal details
• Department update request
• Document update request
• Salary information correction
• General query

Request statuses:

• Pending
• In Progress
• Resolved

Admin can view requests, read details, update request status, and delete resolved requests.

• Role-based login in this Final Year Project
• Admin panel access
• Employee panel access
• PHP session management
• Protected pages
• Required field validation
• Email format validation
• Mobile number validation
• Password confirmation
• Duplicate employee ID checking
• Duplicate email checking
• File type validation
• File size validation
• Password hashing using PHP password functions
• Password verification
• Confirmation messages
• Error messages
• Responsive Bootstrap interface
• Desktop, laptop, tablet, and mobile support
• Admin authentication
• Employee authentication
• Admin dashboard
• Employee dashboard
• Department management
• Designation management
• Employee registration
• Employee record viewing
• Employee record updating
• Employee record deletion
• Employee searching and filtering
• Employee account activation and deactivation
• Basic salary record management
• Employee document management
• Employee profile management
• Employee request and feedback management
• Password change
• Session management
• Printable employee report
• Secure logout

• Open the project folder:

  cd "employee-record-management-system"

• Start local server using XAMPP, WAMP, or Laragon.

• Place the project folder inside:

  htdocs/

• Create MySQL database:

  employee_record_management

• Import the provided SQL database file through phpMyAdmin.

• Configure database connection in the PHP configuration file:

  host = localhost
  username = root
  password = your_password
  database = employee_record_management

• Open project in browser:

  http://localhost/employee-record-management-system/

• Log in as Admin or Employee based on created credentials.